Can clients upload photos to the form?

File upload is planned. For now, ask for a link to a Pinterest board or drive folder.

Can I block a wedding day?

Yes. Add time off for the whole day.

Is a free photography booking form enough for photographers in New Zealand?

For most small photographers, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in NZD.

Does the form follow the Privacy Act 2020?

The form collects only the questions you add and shows your consent line. Following the Privacy Act 2020 is still your job: ask only what you need, say why, and link your privacy notice.

Can I write the form in English?

Yes. Questions, options and the thank-you message are free text, so you can write them in English and Māori.

Free forms › New Zealand

Free photography booking form for photographers in New Zealand

A photographer in New Zealand needs a photography booking form that asks the right questions, shows prices in NZD, uses +64 phone numbers and fits the Privacy Act 2020. CalendarForm gives you that form free for 250 submissions a month, joined to a booking page that shows times in Pacific/Auckland (UTC+12, UTC+13 during daylight saving).

Make this form free See a demo booking page

What to put on a photography booking form in New Zealand

Full name
Email
Type of shoot (portrait / family / event / product)
Event date and location
Number of people
Usage: personal or commercial
Phone, in the local format (for example +64 21 123 4567)
Preferred language (English and Māori)
Consent: "I agree to the photographer using these details for my booking, as set out in the privacy notice (the Privacy Act 2020)"

Show the price as text on the booking page, for example "NZ$35 for a 1-hour portrait session, pay by EFTPOS and card". CalendarForm does not take payment itself, so customers pay you the way they already do in New Zealand.

What photographers usually let customers book

Mini session: a 1-to-1 appointment, 20 min
Portrait session: a 1-to-1 appointment, 60 min
Wedding consultation: a 1-to-1 appointment, 30 min

For photographers in New Zealand, CalendarForm gives a photographer a booking page for mini sessions and consultations, and a standalone enquiry form for weddings and events where the date is decided together.

Run mini-session days as short appointments with no buffer.

Use a standalone form for wedding enquiries.

Ask for references so you arrive prepared.

New Zealand at a glance

Time zone	Pacific/Auckland: UTC+12, UTC+13 during daylight saving
Currency	NZD ($), written like NZ$35
Phone format	+64 21 123 4567
Date format	DD/MM/YYYY
Week	starts Monday; weekend is Saturday and Sunday
How customers pay	EFTPOS, card and bank transfer
Languages to consider	English and Māori
Privacy law	the Privacy Act 2020

Privacy: what the Privacy Act 2020 means for this form

Nationally, the Privacy Act 2020 is collect only what you need for the booking and tell people what it is for.

CalendarForm keeps each business's answers separate, lets you export them to CSV, and does not use them for anything else. Link your own privacy notice in the form's description.

Booking times in New Zealand

New Zealand changes its clocks for daylight saving, so a Mini session at 18:00 stays at 18:00 local time all year. CalendarForm skips times that do not exist on the night the clocks go forward.

Customers booking from abroad still see the time in Pacific/Auckland, with the zone printed next to it, and their confirmation email repeats it.

Set it up in four steps

Sign up free, pick the closest business type, and rename the starter form to "Photography booking form".
Set the time zone to Pacific/Auckland and add your opening hours.
Edit the questions above, add the the Privacy Act 2020 consent line, and attach the form to your booking page.
Share your link. Each booking sends an email confirmation with a cancel link, and a reminder 24 hours before.

Questions

Can clients upload photos to the form?: File upload is planned. For now, ask for a link to a Pinterest board or drive folder.
Can I block a wedding day?: Yes. Add time off for the whole day.
Is a free photography booking form enough for photographers in New Zealand?: For most small photographers, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in NZD.
Does the form follow the Privacy Act 2020?: The form collects only the questions you add and shows your consent line. Following the Privacy Act 2020 is still your job: ask only what you need, say why, and link your privacy notice.
Can I write the form in English?: Yes. Questions, options and the thank-you message are free text, so you can write them in English and Māori.