Can members book more than one class at a time?

Each booking is one class time. Members can book as many times as they like from your page.

What happens when we pass 100 bookings in a month?

You buy a $5 pack of 500 bookings. Packs never expire, so unused bookings carry over.

Is a free membership registration form enough for gyms in Nairobi?

For most small gyms, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in KES.

Does the form follow the Data Protection Act 2019?

The form collects only the questions you add and shows your consent line. Following the Data Protection Act 2019 is still your job: ask only what you need, say why, and link your privacy notice.

Can I write the form in English?

Yes. Questions, options and the thank-you message are free text, so you can write them in English and Swahili.

Free forms › Kenya › Nairobi

Free membership registration form for gyms in Nairobi

A gym in Nairobi needs a membership registration form that asks the right questions, shows prices in KES, uses +254 phone numbers and fits the Data Protection Act 2019. CalendarForm gives you that form free for 250 submissions a month, joined to a booking page that shows times in Africa/Nairobi (UTC+3 all year, no daylight saving).

Make this form free See a demo booking page

What to put on a membership registration form in Nairobi

Full name
Email
Emergency contact name and phone
Medical conditions or injuries
Main goal (strength / weight loss / fitness)
Waiver and gym rules accepted
Phone: mobile like +254 712 345678 or a Nairobi landline like +254 20 xxx xxxx
Date of birth, written DD/MM/YYYY in Kenya
Preferred language (English and Swahili)
Consent: "I agree to the gym using these details for my booking, as set out in the privacy notice (the Data Protection Act 2019)"

Show the price as text on the booking page, for example "KSh 2,000 for a monthly membership, pay by M-Pesa and card". CalendarForm does not take payment itself, so customers pay you the way they already do in Kenya.

What gyms usually let customers book

HIIT: a class with a spot limit, 45 min (capacity 20)
Spin: a class with a spot limit, 45 min (capacity 16 bikes)
New member induction: a 1-to-1 appointment, 30 min
Personal training: a 1-to-1 appointment, 60 min

CalendarForm lets a gym publish its class timetable with a capacity per class, take bookings for PT sessions and inductions, and collect a PAR-Q health form at the same time. There is no monthly plan: the first 100 bookings a month are free.

Match the class capacity to the number of bikes or stations.

Put the PAR-Q on the induction booking so it is done before day one.

Use the buffer setting to leave cleaning time between PT sessions.

Nairobi at a glance

Time zone	Africa/Nairobi: UTC+3 all year, no daylight saving
Currency	KES (KSh), written like KSh 2,000
Phone format	mobile +254 712 345678; Nairobi landline +254 20 xxx xxxx
Date format	DD/MM/YYYY
Week	starts Monday; weekend is Saturday and Sunday
How customers pay	M-Pesa, card and bank transfer
Languages to consider	English and Swahili
Privacy law	the Data Protection Act 2019

Privacy: what the Data Protection Act 2019 means for this form

Nationally, the Data Protection Act 2019 is Kenya's data law: tell people why you collect their details and get consent.

This membership registration form asks about health, which most privacy laws treat as sensitive. Ask only what the session really needs and say why next to the question.

CalendarForm keeps each business's answers separate, lets you export them to CSV, and does not use them for anything else. Link your own privacy notice in the form's description.

Booking times in Nairobi

Nairobi has no daylight saving, so your timetable never shifts against UTC: UTC+3 every day of the year.

Customers booking from abroad still see the time in Africa/Nairobi, with the zone printed next to it, and their confirmation email repeats it.

Set it up in four steps

Sign up free, pick the closest business type, and rename the starter form to "Membership registration form".
Set the time zone to Africa/Nairobi and add your class timetable.
Edit the questions above, add the the Data Protection Act 2019 consent line, and attach the form to your booking page.
Share your link. Each booking sends an email confirmation with a cancel link, and a reminder 24 hours before.

Questions

Can members book more than one class at a time?: Each booking is one class time. Members can book as many times as they like from your page.
What happens when we pass 100 bookings in a month?: You buy a $5 pack of 500 bookings. Packs never expire, so unused bookings carry over.
Is a free membership registration form enough for gyms in Nairobi?: For most small gyms, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in KES.
Does the form follow the Data Protection Act 2019?: The form collects only the questions you add and shows your consent line. Following the Data Protection Act 2019 is still your job: ask only what you need, say why, and link your privacy notice.
Can I write the form in English?: Yes. Questions, options and the thank-you message are free text, so you can write them in English and Swahili.