Does it connect to Google Calendar?

Calendar sync is on the roadmap. Today, add time off for busy periods so they are not bookable.

Can I add a video call link?

Put your standing meeting link in the service description, which clients see when they book.

Is a free client intake form enough for coaches and consultants in Hong Kong?

For most small coaches and consultants, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in HKD.

Does the form follow the Personal Data (Privacy) Ordinance (PDPO)?

The form collects only the questions you add and shows your consent line. Following the Personal Data (Privacy) Ordinance (PDPO) is still your job: ask only what you need, say why, and link your privacy notice.

Can I write the form in Cantonese?

Yes. Questions, options and the thank-you message are free text, so you can write them in Cantonese and English.

Free forms › Hong Kong

Free client intake form for coaches and consultants in Hong Kong

A coach in Hong Kong needs a client intake form that asks the right questions, shows prices in HKD, uses +852 phone numbers and fits the Personal Data (Privacy) Ordinance (PDPO). CalendarForm gives you that form free for 250 submissions a month, joined to a booking page that shows times in Asia/Hong Kong (UTC+8 all year, no daylight saving).

Make this form free See a demo booking page

What to put on a client intake form in Hong Kong

Full name
Email
Company or role
What do you want to change in the next 3 months?
What have you tried already?
Budget range
Phone, in the local format (for example +852 9123 4567)
Preferred language (Cantonese and English)
Consent: "I agree to the coach using these details for my booking, as set out in the privacy notice (the Personal Data (Privacy) Ordinance (PDPO))"

Show the price as text on the booking page, for example "HK$300 for a 60-minute session, pay by FPS and Octopus". CalendarForm does not take payment itself, so customers pay you the way they already do in Hong Kong.

What coaches and consultants usually let customers book

Discovery call: a 1-to-1 appointment, 20 min
Coaching session: a 1-to-1 appointment, 60 min
Strategy workshop: a class with a spot limit, 120 min (capacity 12)

CalendarForm lets a coach or consultant share one link for discovery calls and paid sessions, with a short questionnaire so every call starts with context. It is free for 100 bookings a month, with no per-seat fee.

Keep the discovery call short and the form shorter.

Run group workshops as classes with a capacity.

Add buffer time to write notes after each call.

Hong Kong at a glance

Time zone	Asia/Hong Kong: UTC+8 all year, no daylight saving
Currency	HKD (HK$), written like HK$300
Phone format	+852 9123 4567
Date format	DD/MM/YYYY
Week	starts Monday; weekend is Saturday and Sunday (many shops open)
How customers pay	FPS, Octopus, PayMe and card
Languages to consider	Cantonese and English
Privacy law	the Personal Data (Privacy) Ordinance (PDPO)

Privacy: what the Personal Data (Privacy) Ordinance (PDPO) means for this form

Nationally, the Personal Data (Privacy) Ordinance (PDPO) is Hong Kong's privacy law: give a Personal Information Collection Statement saying why you collect the data.

CalendarForm keeps each business's answers separate, lets you export them to CSV, and does not use them for anything else. Link your own privacy notice in the form's description.

Booking times in Hong Kong

Hong Kong has no daylight saving, so your timetable never shifts against UTC: UTC+8 every day of the year.

Customers booking from abroad still see the time in Asia/Hong Kong, with the zone printed next to it, and their confirmation email repeats it.

Set it up in four steps

Sign up free, pick the closest business type, and rename the starter form to "Client intake form".
Set the time zone to Asia/Hong_Kong and add your class timetable.
Edit the questions above, add the the Personal Data (Privacy) Ordinance (PDPO) consent line, and attach the form to your booking page.
Share your link. Each booking sends an email confirmation with a cancel link, and a reminder 24 hours before.

Questions

Does it connect to Google Calendar?: Calendar sync is on the roadmap. Today, add time off for busy periods so they are not bookable.
Can I add a video call link?: Put your standing meeting link in the service description, which clients see when they book.
Is a free client intake form enough for coaches and consultants in Hong Kong?: For most small coaches and consultants, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in HKD.
Does the form follow the Personal Data (Privacy) Ordinance (PDPO)?: The form collects only the questions you add and shows your consent line. Following the Personal Data (Privacy) Ordinance (PDPO) is still your job: ask only what you need, say why, and link your privacy notice.
Can I write the form in Cantonese?: Yes. Questions, options and the thank-you message are free text, so you can write them in Cantonese and English.