Does it connect to Google Calendar?

Calendar sync is on the roadmap. Today, add time off for busy periods so they are not bookable.

Can I add a video call link?

Put your standing meeting link in the service description, which clients see when they book.

Is a free client intake form enough for coaches and consultants in Tokyo?

For most small coaches and consultants, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in JPY.

Does the form follow the APPI?

The form collects only the questions you add and shows your consent line. Following the APPI is still your job: ask only what you need, say why, and link your privacy notice.

Can I write the form in Japanese?

Yes. Questions, options and the thank-you message are free text, so you can write them in Japanese and English.

Free forms › Japan › Tokyo

Free client intake form for coaches and consultants in Tokyo

A coach in Tokyo needs a client intake form that asks the right questions, shows prices in JPY, uses +81 phone numbers and fits the APPI. CalendarForm gives you that form free for 250 submissions a month, joined to a booking page that shows times in Asia/Tokyo (UTC+9 all year, no daylight saving).

Make this form free See a demo booking page

What to put on a client intake form in Tokyo

Full name
Email
Company or role
What do you want to change in the next 3 months?
What have you tried already?
Budget range
Phone: mobile like +81 90-1234-5678 or a Tokyo landline like +81 3-xxxx-xxxx
Preferred language (Japanese and English)
Consent: "I agree to the coach using these details for my booking, as set out in the privacy notice (the APPI)"

Show the price as text on the booking page, for example "¥3,000 for a 60-minute session, pay by card and PayPay". CalendarForm does not take payment itself, so customers pay you the way they already do in Japan.

What coaches and consultants usually let customers book

Discovery call: a 1-to-1 appointment, 20 min
Coaching session: a 1-to-1 appointment, 60 min
Strategy workshop: a class with a spot limit, 120 min (capacity 12)

CalendarForm lets a coach or consultant share one link for discovery calls and paid sessions, with a short questionnaire so every call starts with context. It is free for 100 bookings a month, with no per-seat fee.

Keep the discovery call short and the form shorter.

Run group workshops as classes with a capacity.

Add buffer time to write notes after each call.

Tokyo at a glance

Time zone	Asia/Tokyo: UTC+9 all year, no daylight saving
Currency	JPY (¥), written like ¥3,000
Phone format	mobile +81 90-1234-5678; Tokyo landline +81 3-xxxx-xxxx
Date format	YYYY/MM/DD
Week	starts Sunday; weekend is Saturday and Sunday
How customers pay	card, PayPay, IC cards and konbini payment
Languages to consider	Japanese and English
Privacy law	the APPI

Privacy: what the APPI means for this form

Nationally, the APPI is the Act on the Protection of Personal Information: state the purpose of use and keep to it.

CalendarForm keeps each business's answers separate, lets you export them to CSV, and does not use them for anything else. Link your own privacy notice in the form's description.

Booking times in Tokyo

Tokyo has no daylight saving, so your timetable never shifts against UTC: UTC+9 every day of the year.

Customers booking from abroad still see the time in Asia/Tokyo, with the zone printed next to it, and their confirmation email repeats it.

Set it up in four steps

Sign up free, pick the closest business type, and rename the starter form to "Client intake form".
Set the time zone to Asia/Tokyo and add your class timetable.
Edit the questions above, add the the APPI consent line, and attach the form to your booking page.
Share your link. Each booking sends an email confirmation with a cancel link, and a reminder 24 hours before.

Questions

Does it connect to Google Calendar?: Calendar sync is on the roadmap. Today, add time off for busy periods so they are not bookable.
Can I add a video call link?: Put your standing meeting link in the service description, which clients see when they book.
Is a free client intake form enough for coaches and consultants in Tokyo?: For most small coaches and consultants, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in JPY.
Does the form follow the APPI?: The form collects only the questions you add and shows your consent line. Following the APPI is still your job: ask only what you need, say why, and link your privacy notice.
Can I write the form in Japanese?: Yes. Questions, options and the thank-you message are free text, so you can write them in Japanese and English.