Can I use it on my phone?

Yes. The booking page and the dashboard both work on a phone browser.

Can clients cancel late?

They can cancel from the email link. Set your own policy in the service description.

Is a free client intake form enough for personal trainers in London?

For most small personal trainers, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in GBP.

Does the form follow UK GDPR and the Data Protection Act 2018?

The form collects only the questions you add and shows your consent line. Following UK GDPR and the Data Protection Act 2018 is still your job: ask only what you need, say why, and link your privacy notice.

Can I write the form in English?

Yes. Questions, options and the thank-you message are free text, so you can write them in English.

Free forms › United Kingdom › London

Free client intake form for personal trainers in London

A personal trainer in London needs a client intake form that asks the right questions, shows prices in GBP, uses +44 phone numbers and fits UK GDPR and the Data Protection Act 2018. CalendarForm gives you that form free for 250 submissions a month, joined to a booking page that shows times in Europe/London (UTC+0, UTC+1 during daylight saving).

Make this form free See a demo booking page

What to put on a client intake form in London

Full name
Email
Goal and timeline
Injuries, conditions or medication
Current activity level
Pre-exercise health check (PAR-Q) answers
Phone: mobile like +44 20 7946 0958 or a London landline like +44 20 xxxx xxxx
Date of birth, written DD/MM/YYYY in the UK
Consent: "I agree to the personal trainer using these details for my booking, as set out in the privacy notice (UK GDPR and the Data Protection Act 2018)"

Show the price as text on the booking page, for example "£30 for a 1-to-1 session, pay by card and contactless". CalendarForm does not take payment itself, so customers pay you the way they already do in the UK.

What personal trainers usually let customers book

Free consultation: a 1-to-1 appointment, 30 min
PT session: a 1-to-1 appointment, 60 min
Small group session: a class with a spot limit, 45 min (capacity 4)

For personal trainers in London, CalendarForm gives a personal trainer a booking link for sessions and consultations, with a PAR-Q style health form on the first booking. You set your hours per weekday and clients only see slots that are really free.

Set hours that leave time to travel between gyms.

Use a small group class to fill quiet hours.

Ask about injuries before the first session.

London at a glance

Time zone	Europe/London: UTC+0, UTC+1 during daylight saving
Currency	GBP (£), written like £30
Phone format	mobile +44 20 7946 0958; London landline +44 20 xxxx xxxx
Date format	DD/MM/YYYY
Week	starts Monday; weekend is Saturday and Sunday
How customers pay	card, contactless and bank transfer
Languages to consider	English
Privacy law	UK GDPR and the Data Protection Act 2018

Privacy: what UK GDPR and the Data Protection Act 2018 means for this form

Nationally, UK GDPR and the Data Protection Act 2018 is the UK version of GDPR: have a lawful reason for each question, keep data only as long as needed, and let people ask for their data.

This client intake form asks about health, which most privacy laws treat as sensitive. Ask only what the session really needs and say why next to the question.

CalendarForm keeps each business's answers separate, lets you export them to CSV, and does not use them for anything else. Link your own privacy notice in the form's description.

Booking times in London

London changes its clocks for daylight saving, so a Free consultation at 18:00 stays at 18:00 local time all year. CalendarForm skips times that do not exist on the night the clocks go forward.

Customers booking from abroad still see the time in Europe/London, with the zone printed next to it, and their confirmation email repeats it.

Set it up in four steps

Sign up free, pick the closest business type, and rename the starter form to "Client intake form".
Set the time zone to Europe/London and add your class timetable.
Edit the questions above, add the UK GDPR and the Data Protection Act 2018 consent line, and attach the form to your booking page.
Share your link. Each booking sends an email confirmation with a cancel link, and a reminder 24 hours before.

Questions

Can I use it on my phone?: Yes. The booking page and the dashboard both work on a phone browser.
Can clients cancel late?: They can cancel from the email link. Set your own policy in the service description.
Is a free client intake form enough for personal trainers in London?: For most small personal trainers, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in GBP.
Does the form follow UK GDPR and the Data Protection Act 2018?: The form collects only the questions you add and shows your consent line. Following UK GDPR and the Data Protection Act 2018 is still your job: ask only what you need, say why, and link your privacy notice.
Can I write the form in English?: Yes. Questions, options and the thank-you message are free text, so you can write them in English.