Can I use it on my phone?

Yes. The booking page and the dashboard both work on a phone browser.

Can clients cancel late?

They can cancel from the email link. Set your own policy in the service description.

Is a free client intake form enough for personal trainers in Hong Kong?

For most small personal trainers, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in HKD.

Does the form follow the Personal Data (Privacy) Ordinance (PDPO)?

The form collects only the questions you add and shows your consent line. Following the Personal Data (Privacy) Ordinance (PDPO) is still your job: ask only what you need, say why, and link your privacy notice.

Can I write the form in Cantonese?

Yes. Questions, options and the thank-you message are free text, so you can write them in Cantonese and English.

Free forms › Hong Kong

Free client intake form for personal trainers in Hong Kong

A personal trainer in Hong Kong needs a client intake form that asks the right questions, shows prices in HKD, uses +852 phone numbers and fits the Personal Data (Privacy) Ordinance (PDPO). CalendarForm gives you that form free for 250 submissions a month, joined to a booking page that shows times in Asia/Hong Kong (UTC+8 all year, no daylight saving).

Make this form free See a demo booking page

What to put on a client intake form in Hong Kong

Full name
Email
Goal and timeline
Injuries, conditions or medication
Current activity level
Pre-exercise health check (PAR-Q) answers
Phone, in the local format (for example +852 9123 4567)
Date of birth, written DD/MM/YYYY in Hong Kong
Preferred language (Cantonese and English)
Consent: "I agree to the personal trainer using these details for my booking, as set out in the privacy notice (the Personal Data (Privacy) Ordinance (PDPO))"

Show the price as text on the booking page, for example "HK$300 for a 1-to-1 session, pay by FPS and Octopus". CalendarForm does not take payment itself, so customers pay you the way they already do in Hong Kong.

What personal trainers usually let customers book

Free consultation: a 1-to-1 appointment, 30 min
PT session: a 1-to-1 appointment, 60 min
Small group session: a class with a spot limit, 45 min (capacity 4)

For personal trainers in Hong Kong, CalendarForm gives a personal trainer a booking link for sessions and consultations, with a PAR-Q style health form on the first booking. You set your hours per weekday and clients only see slots that are really free.

Set hours that leave time to travel between gyms.

Use a small group class to fill quiet hours.

Ask about injuries before the first session.

Hong Kong at a glance

Time zone	Asia/Hong Kong: UTC+8 all year, no daylight saving
Currency	HKD (HK$), written like HK$300
Phone format	+852 9123 4567
Date format	DD/MM/YYYY
Week	starts Monday; weekend is Saturday and Sunday (many shops open)
How customers pay	FPS, Octopus, PayMe and card
Languages to consider	Cantonese and English
Privacy law	the Personal Data (Privacy) Ordinance (PDPO)

Privacy: what the Personal Data (Privacy) Ordinance (PDPO) means for this form

Nationally, the Personal Data (Privacy) Ordinance (PDPO) is Hong Kong's privacy law: give a Personal Information Collection Statement saying why you collect the data.

This client intake form asks about health, which most privacy laws treat as sensitive. Ask only what the session really needs and say why next to the question.

CalendarForm keeps each business's answers separate, lets you export them to CSV, and does not use them for anything else. Link your own privacy notice in the form's description.

Booking times in Hong Kong

Hong Kong has no daylight saving, so your timetable never shifts against UTC: UTC+8 every day of the year.

Customers booking from abroad still see the time in Asia/Hong Kong, with the zone printed next to it, and their confirmation email repeats it.

Set it up in four steps

Sign up free, pick the closest business type, and rename the starter form to "Client intake form".
Set the time zone to Asia/Hong_Kong and add your class timetable.
Edit the questions above, add the the Personal Data (Privacy) Ordinance (PDPO) consent line, and attach the form to your booking page.
Share your link. Each booking sends an email confirmation with a cancel link, and a reminder 24 hours before.

Questions

Can I use it on my phone?: Yes. The booking page and the dashboard both work on a phone browser.
Can clients cancel late?: They can cancel from the email link. Set your own policy in the service description.
Is a free client intake form enough for personal trainers in Hong Kong?: For most small personal trainers, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in HKD.
Does the form follow the Personal Data (Privacy) Ordinance (PDPO)?: The form collects only the questions you add and shows your consent line. Following the Personal Data (Privacy) Ordinance (PDPO) is still your job: ask only what you need, say why, and link your privacy notice.
Can I write the form in Cantonese?: Yes. Questions, options and the thank-you message are free text, so you can write them in Cantonese and English.