Can I use it on my phone?

Yes. The booking page and the dashboard both work on a phone browser.

Can clients cancel late?

They can cancel from the email link. Set your own policy in the service description.

Is a free client intake form enough for personal trainers in Vancouver?

For most small personal trainers, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in CAD.

Does the form follow PIPEDA?

The form collects only the questions you add and shows your consent line. Following PIPEDA is still your job: ask only what you need, say why, and link your privacy notice.

Can I write the form in English?

Yes. Questions, options and the thank-you message are free text, so you can write them in English and Chinese.

Free forms › Canada › Vancouver

Free client intake form for personal trainers in Vancouver

A personal trainer in Vancouver, British Columbia needs a client intake form that asks the right questions, shows prices in CAD, uses +1 phone numbers and fits PIPEDA. CalendarForm gives you that form free for 250 submissions a month, joined to a booking page that shows times in America/Vancouver (UTC−8, UTC−7 during daylight saving).

Make this form free See a demo booking page

What to put on a client intake form in Vancouver

Full name
Email
Goal and timeline
Injuries, conditions or medication
Current activity level
Pre-exercise health check (PAR-Q) answers
Phone: mobile like +1 (416) 555-0123 or a Vancouver landline like +1 (604) 555-0147
Date of birth, written YYYY-MM-DD in Canada
Preferred language (English, Chinese and Punjabi)
Consent: "I agree to the personal trainer using these details for my booking, as set out in the privacy notice (British Columbia's PIPA)"

Show the price as text on the booking page, for example "C$45 for a 1-to-1 session, pay by card and Interac debit". CalendarForm does not take payment itself, so customers pay you the way they already do in Canada.

What personal trainers usually let customers book

Free consultation: a 1-to-1 appointment, 30 min
PT session: a 1-to-1 appointment, 60 min
Small group session: a class with a spot limit, 45 min (capacity 4)

For personal trainers in Vancouver, CalendarForm gives a personal trainer a booking link for sessions and consultations, with a PAR-Q style health form on the first booking. You set your hours per weekday and clients only see slots that are really free.

Set hours that leave time to travel between gyms.

Use a small group class to fill quiet hours.

Ask about injuries before the first session.

Vancouver at a glance

Time zone	America/Vancouver: UTC−8, UTC−7 during daylight saving
Currency	CAD ($), written like C$45
Phone format	mobile +1 (416) 555-0123; Vancouver landline +1 (604) 555-0147
Date format	YYYY-MM-DD (DD/MM/YYYY and MM/DD/YYYY are also common)
Week	starts Sunday; weekend is Saturday and Sunday
How customers pay	card, Interac debit and Interac e-Transfer
Languages to consider	English, Chinese and Punjabi
Privacy law	British Columbia's PIPA (instead of PIPEDA for in-province businesses)

Privacy: what British Columbia's PIPA means for this form

In British Columbia, BC's Personal Information Protection Act applies to private businesses in the province instead of PIPEDA.

This client intake form asks about health, which most privacy laws treat as sensitive. Ask only what the session really needs and say why next to the question.

CalendarForm keeps each business's answers separate, lets you export them to CSV, and does not use them for anything else. Link your own privacy notice in the form's description.

Booking times in Vancouver

Vancouver changes its clocks for daylight saving, so a Free consultation at 18:00 stays at 18:00 local time all year. CalendarForm skips times that do not exist on the night the clocks go forward.

Vancouver is on a different time zone from Toronto, so set your business time zone to America/Vancouver in CalendarForm settings.

Customers booking from abroad still see the time in America/Vancouver, with the zone printed next to it, and their confirmation email repeats it.

Set it up in four steps

Sign up free, pick the closest business type, and rename the starter form to "Client intake form".
Set the time zone to America/Vancouver and add your class timetable.
Edit the questions above, add the British Columbia's PIPA consent line, and attach the form to your booking page.
Share your link. Each booking sends an email confirmation with a cancel link, and a reminder 24 hours before.

Questions

Can I use it on my phone?: Yes. The booking page and the dashboard both work on a phone browser.
Can clients cancel late?: They can cancel from the email link. Set your own policy in the service description.
Is a free client intake form enough for personal trainers in Vancouver?: For most small personal trainers, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in CAD.
Does the form follow PIPEDA?: The form collects only the questions you add and shows your consent line. Following PIPEDA is still your job: ask only what you need, say why, and link your privacy notice.
Can I write the form in English?: Yes. Questions, options and the thank-you message are free text, so you can write them in English and Chinese.