Is the intake form private?

Answers are only visible to you in your dashboard. Clients see their own confirmation.

Not yet. CalendarForm handles bookings and forms; packages are sold the way you do today.

Is a free massage intake form enough for massage therapists in Berlin?

For most small massage therapists, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in EUR.

Does the form follow GDPR (DSGVO) and the BDSG?

The form collects only the questions you add and shows your consent line. Following GDPR (DSGVO) and the BDSG is still your job: ask only what you need, say why, and link your privacy notice.

Can I write the form in German?

Yes. Questions, options and the thank-you message are free text, so you can write them in German and English.

Free forms › Germany › Berlin

Free massage intake form for massage therapists in Berlin

A massage therapist in Berlin needs a massage intake form that asks the right questions, shows prices in EUR, uses +49 phone numbers and fits GDPR (DSGVO) and the BDSG. CalendarForm gives you that form free for 250 submissions a month, joined to a booking page that shows times in Europe/Berlin (UTC+1, UTC+2 during daylight saving).

Make this form free See a demo booking page

What to put on a massage intake form in Berlin

Full name
Email
Areas to focus on or avoid
Pressure preference (light / medium / firm)
Medical conditions, pregnancy or recent surgery
Consent to treatment
Phone: mobile like +49 151 23456789 or a Berlin landline like +49 30 xxxx xxxx
Date of birth, written DD.MM.YYYY in Germany
Preferred language (German and English)
Consent: "I agree to the massage therapist using these details for my booking, as set out in the privacy notice (GDPR (DSGVO) and the BDSG)"

Show the price as text on the booking page, for example "35 € for a 60-minute massage, pay by EC card (girocard) and PayPal". CalendarForm does not take payment itself, so customers pay you the way they already do in Germany.

What massage therapists usually let customers book

Swedish massage: a 1-to-1 appointment, 60 min
Deep tissue massage: a 1-to-1 appointment, 90 min
Facial: a 1-to-1 appointment, 60 min

CalendarForm lets a spa or massage therapist take bookings by treatment and length, and collect the health intake form at the same moment. Treatment rooms stay on schedule with buffers between bookings.

Use a 15-minute buffer to reset the room.

Ask about pregnancy and medical conditions on the intake form.

Keep different lengths as separate services.

Berlin at a glance

Time zone	Europe/Berlin: UTC+1, UTC+2 during daylight saving
Currency	EUR (€), written like 35 €
Phone format	mobile +49 151 23456789; Berlin landline +49 30 xxxx xxxx
Date format	DD.MM.YYYY
Week	starts Monday; weekend is Saturday and Sunday (most shops close Sunday)
How customers pay	EC card (girocard), PayPal, SEPA transfer and cash
Languages to consider	German and English
Privacy law	GDPR (DSGVO) and the BDSG

Privacy: what GDPR (DSGVO) and the BDSG means for this form

Nationally, GDPR (DSGVO) and the BDSG is GDPR plus Germany's Federal Data Protection Act: link your privacy notice from the form and collect only what you need.

This massage intake form asks about health, which most privacy laws treat as sensitive. Ask only what the session really needs and say why next to the question.

CalendarForm keeps each business's answers separate, lets you export them to CSV, and does not use them for anything else. Link your own privacy notice in the form's description.

Booking times in Berlin

Berlin changes its clocks for daylight saving, so a Swedish massage at 18:00 stays at 18:00 local time all year. CalendarForm skips times that do not exist on the night the clocks go forward.

Customers booking from abroad still see the time in Europe/Berlin, with the zone printed next to it, and their confirmation email repeats it.

Set it up in four steps

Sign up free, pick the closest business type, and rename the starter form to "Massage intake form".
Set the time zone to Europe/Berlin and add your opening hours.
Edit the questions above, add the GDPR (DSGVO) and the BDSG consent line, and attach the form to your booking page.
Share your link. Each booking sends an email confirmation with a cancel link, and a reminder 24 hours before.

Questions

Is the intake form private?: Answers are only visible to you in your dashboard. Clients see their own confirmation.
Can I sell packages?: Not yet. CalendarForm handles bookings and forms; packages are sold the way you do today.
Is a free massage intake form enough for massage therapists in Berlin?: For most small massage therapists, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in EUR.
Does the form follow GDPR (DSGVO) and the BDSG?: The form collects only the questions you add and shows your consent line. Following GDPR (DSGVO) and the BDSG is still your job: ask only what you need, say why, and link your privacy notice.
Can I write the form in German?: Yes. Questions, options and the thank-you message are free text, so you can write them in German and English.