Is the intake form private?

Answers are only visible to you in your dashboard. Clients see their own confirmation.

Not yet. CalendarForm handles bookings and forms; packages are sold the way you do today.

Is a free massage intake form enough for massage therapists in Kenya?

For most small massage therapists, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in KES.

Does the form follow the Data Protection Act 2019?

The form collects only the questions you add and shows your consent line. Following the Data Protection Act 2019 is still your job: ask only what you need, say why, and link your privacy notice.

Can I write the form in English?

Yes. Questions, options and the thank-you message are free text, so you can write them in English and Swahili.

Free forms › Kenya

Free massage intake form for massage therapists in Kenya

A massage therapist in Kenya needs a massage intake form that asks the right questions, shows prices in KES, uses +254 phone numbers and fits the Data Protection Act 2019. CalendarForm gives you that form free for 250 submissions a month, joined to a booking page that shows times in Africa/Nairobi (UTC+3 all year, no daylight saving).

Make this form free See a demo booking page

What to put on a massage intake form in Kenya

Full name
Email
Areas to focus on or avoid
Pressure preference (light / medium / firm)
Medical conditions, pregnancy or recent surgery
Consent to treatment
Phone, in the local format (for example +254 712 345678)
Date of birth, written DD/MM/YYYY in Kenya
Preferred language (English and Swahili)
Consent: "I agree to the massage therapist using these details for my booking, as set out in the privacy notice (the Data Protection Act 2019)"

Show the price as text on the booking page, for example "KSh 2,000 for a 60-minute massage, pay by M-Pesa and card". CalendarForm does not take payment itself, so customers pay you the way they already do in Kenya.

What massage therapists usually let customers book

Swedish massage: a 1-to-1 appointment, 60 min
Deep tissue massage: a 1-to-1 appointment, 90 min
Facial: a 1-to-1 appointment, 60 min

CalendarForm lets a spa or massage therapist take bookings by treatment and length, and collect the health intake form at the same moment. Treatment rooms stay on schedule with buffers between bookings.

Use a 15-minute buffer to reset the room.

Ask about pregnancy and medical conditions on the intake form.

Keep different lengths as separate services.

Kenya at a glance

Time zone	Africa/Nairobi: UTC+3 all year, no daylight saving
Currency	KES (KSh), written like KSh 2,000
Phone format	+254 712 345678
Date format	DD/MM/YYYY
Week	starts Monday; weekend is Saturday and Sunday
How customers pay	M-Pesa, card and bank transfer
Languages to consider	English and Swahili
Privacy law	the Data Protection Act 2019

Privacy: what the Data Protection Act 2019 means for this form

Nationally, the Data Protection Act 2019 is Kenya's data law: tell people why you collect their details and get consent.

This massage intake form asks about health, which most privacy laws treat as sensitive. Ask only what the session really needs and say why next to the question.

CalendarForm keeps each business's answers separate, lets you export them to CSV, and does not use them for anything else. Link your own privacy notice in the form's description.

Booking times in Kenya

Kenya has no daylight saving, so your timetable never shifts against UTC: UTC+3 every day of the year.

Customers booking from abroad still see the time in Africa/Nairobi, with the zone printed next to it, and their confirmation email repeats it.

Set it up in four steps

Sign up free, pick the closest business type, and rename the starter form to "Massage intake form".
Set the time zone to Africa/Nairobi and add your opening hours.
Edit the questions above, add the the Data Protection Act 2019 consent line, and attach the form to your booking page.
Share your link. Each booking sends an email confirmation with a cancel link, and a reminder 24 hours before.

Questions

Is the intake form private?: Answers are only visible to you in your dashboard. Clients see their own confirmation.
Can I sell packages?: Not yet. CalendarForm handles bookings and forms; packages are sold the way you do today.
Is a free massage intake form enough for massage therapists in Kenya?: For most small massage therapists, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in KES.
Does the form follow the Data Protection Act 2019?: The form collects only the questions you add and shows your consent line. Following the Data Protection Act 2019 is still your job: ask only what you need, say why, and link your privacy notice.
Can I write the form in English?: Yes. Questions, options and the thank-you message are free text, so you can write them in English and Swahili.