Is the intake form private?

Answers are only visible to you in your dashboard. Clients see their own confirmation.

Not yet. CalendarForm handles bookings and forms; packages are sold the way you do today.

Is a free massage intake form enough for massage therapists in Vancouver?

For most small massage therapists, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in CAD.

Does the form follow PIPEDA?

The form collects only the questions you add and shows your consent line. Following PIPEDA is still your job: ask only what you need, say why, and link your privacy notice.

Can I write the form in English?

Yes. Questions, options and the thank-you message are free text, so you can write them in English and Chinese.

Free forms › Canada › Vancouver

Free massage intake form for massage therapists in Vancouver

A massage therapist in Vancouver, British Columbia needs a massage intake form that asks the right questions, shows prices in CAD, uses +1 phone numbers and fits PIPEDA. CalendarForm gives you that form free for 250 submissions a month, joined to a booking page that shows times in America/Vancouver (UTC−8, UTC−7 during daylight saving).

Make this form free See a demo booking page

What to put on a massage intake form in Vancouver

Full name
Email
Areas to focus on or avoid
Pressure preference (light / medium / firm)
Medical conditions, pregnancy or recent surgery
Consent to treatment
Phone: mobile like +1 (416) 555-0123 or a Vancouver landline like +1 (604) 555-0147
Date of birth, written YYYY-MM-DD in Canada
Preferred language (English, Chinese and Punjabi)
Consent: "I agree to the massage therapist using these details for my booking, as set out in the privacy notice (British Columbia's PIPA)"

Show the price as text on the booking page, for example "C$45 for a 60-minute massage, pay by card and Interac debit". CalendarForm does not take payment itself, so customers pay you the way they already do in Canada.

What massage therapists usually let customers book

Swedish massage: a 1-to-1 appointment, 60 min
Deep tissue massage: a 1-to-1 appointment, 90 min
Facial: a 1-to-1 appointment, 60 min

CalendarForm lets a spa or massage therapist take bookings by treatment and length, and collect the health intake form at the same moment. Treatment rooms stay on schedule with buffers between bookings.

Use a 15-minute buffer to reset the room.

Ask about pregnancy and medical conditions on the intake form.

Keep different lengths as separate services.

Vancouver at a glance

Time zone	America/Vancouver: UTC−8, UTC−7 during daylight saving
Currency	CAD ($), written like C$45
Phone format	mobile +1 (416) 555-0123; Vancouver landline +1 (604) 555-0147
Date format	YYYY-MM-DD (DD/MM/YYYY and MM/DD/YYYY are also common)
Week	starts Sunday; weekend is Saturday and Sunday
How customers pay	card, Interac debit and Interac e-Transfer
Languages to consider	English, Chinese and Punjabi
Privacy law	British Columbia's PIPA (instead of PIPEDA for in-province businesses)

Privacy: what British Columbia's PIPA means for this form

In British Columbia, BC's Personal Information Protection Act applies to private businesses in the province instead of PIPEDA.

This massage intake form asks about health, which most privacy laws treat as sensitive. Ask only what the session really needs and say why next to the question.

CalendarForm keeps each business's answers separate, lets you export them to CSV, and does not use them for anything else. Link your own privacy notice in the form's description.

Booking times in Vancouver

Vancouver changes its clocks for daylight saving, so a Swedish massage at 18:00 stays at 18:00 local time all year. CalendarForm skips times that do not exist on the night the clocks go forward.

Vancouver is on a different time zone from Toronto, so set your business time zone to America/Vancouver in CalendarForm settings.

Customers booking from abroad still see the time in America/Vancouver, with the zone printed next to it, and their confirmation email repeats it.

Set it up in four steps

Sign up free, pick the closest business type, and rename the starter form to "Massage intake form".
Set the time zone to America/Vancouver and add your opening hours.
Edit the questions above, add the British Columbia's PIPA consent line, and attach the form to your booking page.
Share your link. Each booking sends an email confirmation with a cancel link, and a reminder 24 hours before.

Questions

Is the intake form private?: Answers are only visible to you in your dashboard. Clients see their own confirmation.
Can I sell packages?: Not yet. CalendarForm handles bookings and forms; packages are sold the way you do today.
Is a free massage intake form enough for massage therapists in Vancouver?: For most small massage therapists, yes. You get 250 form submissions and 100 bookings free every month; after that, $5 buys 2,000 more submissions or 500 bookings, and packs never expire. Prices on your page can be in CAD.
Does the form follow PIPEDA?: The form collects only the questions you add and shows your consent line. Following PIPEDA is still your job: ask only what you need, say why, and link your privacy notice.
Can I write the form in English?: Yes. Questions, options and the thank-you message are free text, so you can write them in English and Chinese.